ð
Implement sound purchasing policies, systems
and procedures in accordance with Company standards.
ð
Monitor vendors for quality, service and
price through standard purchasing specifications.
ð
Obtain competitive quotations for hotel
requirements and ensure that the best product is sourced and purchased.
ð
Calls for quotations for any items costing
more than a certain amount (As per company policy) and inquire into prices
from various suppliers.
ð
A minimum of three independent genuine
quotations must be obtained.
ð
Establish contracts to ensure reduced
pricing for all operating areas of the hotel.
ð
Receives market list from the Executive Chef
on a daily basis and arranges for delivery of those items daily.
ð
Ensures that all orders receiving dates are
updated by the buyers according to the suppliers promised delivery dates.
ð
Ensures that all authorized or approved
purchase orders are sent to their respective suppliers/vendors for delivery
purposes on a daily basis.
ð
Ensures & verifies that quotations are
regularly updated and supplier’s new current price lists are maintained.
ð
Ensure the efficient operation of the
Purchasing Department in all aspects.
ð
Research and identify new products and
services for the hotel in the market.
ð
Obtains written approval for established
Minimum / Maximum stock levels by the financial controller and general
manager.
ð
Checks, explain if needed and approves
delivered items discrepancy report issued
by cost control regarding price and quantity order variances.
ð
Approves all additional requests for new
storeroom items, checking correct item description, unit, packing, category
and establishes Min/Max estimated stock levels.
ð
Verify the 'pending orders' report on a
daily basis, and all pending orders are checked and verified regularly.
ð
On a daily basis prepare the list of to be
cancelled orders and sent to accounts for deletion, with appropriate reasons.
ð
Issues regularly slow moving item
lists. Identifies items for standing orders utilizing vendor's logistics
for regular deliveries to the hotel based on approved highly consumed items.
ð
Ensures validity of items available, force
issue obsolete items and follows up on action taken for disposal.
ð
Verifies that all documentation and proper
quotations are maintained and filed according to Policy and Procedure
requirements.
ð
Approves all storeroom re-order requests,
verifying quantities within the established Min/Max stock levels.
ð
Responsible for all administrative functions
of the Materials Department, staffing, training and execution of other
related duties.
ð
Responsible for all purchasing functions,
quotations, quality and availability.
ð
Responsible for physical control of all
store items until issued, fully documented under strict control procedures
(key control, timing schedule, authorised issue requests).
ð
Responsible for maintaining logical
storeroom inventory levels operationally needed.
ð
Spot checks storeroom requests if properly
maintained, verifies quantity requested and issued, proper items received by
signatories & ID availability.
ð
Spot-checks entered system quotations,
period validity quotes locked by, etc.
ð
Ensures that the suppliers follow the rules
relating to the hygiene of goods delivered.
ð
Keeps all records in a way that they can be
checked at any time for information or audit purposes.
ð
Liaison with the Assistant Purchasing
Manager, Purchasing Coordinator, Receiving Agent, Stores Supervisor and
F&B Cost Controller
ð
Maintains all documents, files and listings
up-to-date and performs his duties in the most efficient manner.
ð
Willing to work a flexible schedule in order
to accomplish all major responsibilities and tasks
NILE Hospitality, a distinguished third-party hotel management company in India, takes pride in its association with top Luxury Hotel Groups such as Wyndham, Hyatt, Ramada, and Radisson. Our dynamic and vertically integrated approach encompasses hotel operations, development, and rebranding services, providing exciting opportunities for hotel jobs enthusiasts. Explore our Hotel Jobs portal- Careers at NILE, meticulously designed to feature comprehensive listings of hotel job vacancies and placements across various NILE hotels. Join us to embark on a rewarding career journey with international brands, where NILE Hospitality serves as the catalyst for turning your aspirations into reality. Discover the unique purpose of careers at NILE, as we offer not just jobs but a platform for professional growth and recognition within the vibrant world of hotel management.
21 Apr 2025
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